STRATEGIC PREDESIGN ASSOCIATION

Website Policies

Effective Date: September 1, 2026
Last Updated: September 1, 2026

The Strategic Predesign Association (“Association,” “SPA,” “we,” “our,” or “us”) maintains its website and related digital resources to advance the knowledge and practice of strategic predesign through education, research, professional collaboration, publications, events, and information sharing.

These Website Policies describe the principles and requirements governing use of the Association's website, member services, Knowledge Center, digital resources, online communications, and other web-based services.

By accessing or using the Association's website, users agree to comply with these policies and any additional terms applicable to specific services or activities.

1. Purpose of the Website

The Association website is intended to:

• Provide information about Strategic Predesign and the Association.
• Support membership registration and renewal.
• Provide information about conferences, workshops, roundtables, webinars, and other events.
• Facilitate event registration.
• Support communication and collaboration among members.
• Maintain member, partner, and service-provider directories where authorized.
• Provide access to research, publications, case studies, educational materials, tools, templates, benchmarks, digital workflows, and other professional resources.
• Support committees, working groups, research initiatives, and other Association programs.
• Provide access to information concerning digital technologies and artificial intelligence applications relevant to Strategic Predesign.
• Enable members and authorized contributors to submit information and resources for consideration by the Association.

The website is intended primarily for educational, professional, informational, and Association-related purposes.

2. Acceptance of Website Policies

Use of this website constitutes acceptance of these Website Policies.

Users who do not agree with these policies should discontinue use of the website and any member-only digital services.

The Association may revise these policies periodically. Material changes will be identified by changing the “Last Updated” date or through another reasonable notice on the website.

3. Privacy and Personal Information

The Association respects the privacy of its members, event participants, partners, contributors, website visitors, and other users.

The Association may collect information voluntarily provided through:

• Membership applications and renewals.
• Member profiles.
• Event registrations.
• Donations and sponsorships.
• Contact forms.
• Newsletter subscriptions.
• Surveys and research activities.
• Committee and volunteer participation.
• Resource submissions.
• Website accounts and member services.

Information may include a person's name, professional affiliation, contact information, membership status, event participation, professional interests, and other information voluntarily provided.

The Association will use personal information primarily to administer Association programs and services, communicate with members and participants, maintain records, conduct events and educational activities, and support its nonprofit purposes.

The Association will not sell personal information to third parties.

Information may be shared with service providers that support Association operations when reasonably necessary to provide website, membership, payment, communications, event, or administrative services.

The Association will use reasonable administrative and technical safeguards to protect personal information but cannot guarantee that internet transmission or electronic storage will always be completely secure.

4. Member Directory

The Association may maintain an online membership directory to encourage professional networking and collaboration.

Directory information may include information voluntarily supplied by members, such as:

• Name.
• Professional title.
• Organization.
• City, state, province, or country.
• Professional interests or areas of expertise.
• Contact information selected by the member for publication.

Members should control, where reasonably available through the website platform, which personal information is visible to other members.

Member directory information may not be collected, copied, downloaded, scraped, sold, transferred, or used for unsolicited commercial solicitation, mass marketing, political campaigning, or unrelated purposes.

The directory is provided as a professional networking resource for Association members.

5. Membership and Account Security

Certain website resources may be limited to Association members or other authorized users.

Users are responsible for maintaining the confidentiality of their usernames, passwords, and account credentials.

Users may not:

• Share account credentials with unauthorized persons.
• Attempt to access another user's account.
• Circumvent membership restrictions or website security.
• Use automated methods to extract protected member information.
• Interfere with website operation or security.

The Association may suspend or terminate website access when necessary to protect members, Association resources, or website security.

6. Payments and Financial Transactions

Membership dues, event fees, donations, sponsorship payments, or other transactions may be processed through third-party payment providers.

The Association generally does not directly store complete payment-card information when transactions are handled through such providers.

Payment transactions may therefore also be subject to the privacy policies and terms of the applicable payment provider.

Membership dues, event fees, donations, and other payments are subject to the Association's applicable membership, event, cancellation, and refund policies.

7. Intellectual Property

Unless otherwise indicated, content produced by or for the Strategic Predesign Association—including text, graphics, diagrams, logos, publications, educational materials, website design elements, videos, presentations, research reports, templates, and other materials—is owned by the Association or used with permission.

Association materials may be used for personal, educational, or professional reference consistent with any copyright notice, license, or usage restrictions accompanying the material.

Users may not reproduce, republish, sell, license, distribute, modify, or commercially exploit protected Association content without permission when such permission is required.

Names, trademarks, logos, copyrighted materials, and other intellectual property belonging to third parties remain the property of their respective owners.

The presence of third-party material on the Association website does not transfer ownership of that material to the Association or to website users.

8. Member and Contributor Submissions

Members and other authorized contributors may be invited to submit:

• Articles.
• Research.
• Presentations.
• Case studies.
• Photographs and illustrations.
• Templates.
• Tools.
• Digital workflows.
• Videos.
• Links.
• AI-related resources.
• Other professional materials.

Contributors are responsible for ensuring that they have the right to submit the material.

By submitting material for publication, the contributor represents that:

1. The submission does not knowingly infringe another person's copyright, trademark, privacy, confidentiality, or other rights.
2. Required permissions have been obtained.
3. Sources and third-party materials are appropriately attributed.
4. Confidential or proprietary client information has been removed unless appropriate permission for disclosure has been obtained.
5. The information is presented in good faith and is not intentionally misleading.

Unless otherwise agreed in writing, contributors retain ownership of their original materials but grant the Association a nonexclusive right to publish, display, archive, reproduce, distribute, and promote the submitted material in connection with Association activities.

The Association reserves the right to edit submissions for formatting, clarity, length, consistency, or website presentation and may decline or remove material at its discretion.

9. Professional and Educational Information

The Association provides information to advance professional knowledge and discussion.

Materials available through the website, Knowledge Center, conferences, publications, webinars, tools, templates, case studies, artificial intelligence resources, or other Association activities are provided for educational and informational purposes.

They should not automatically be interpreted as professional architectural, engineering, legal, financial, accounting, investment, technology, cybersecurity, or other professional advice.

Users remain responsible for exercising professional judgment and determining whether information is appropriate for a particular project, organization, jurisdiction, or circumstance.

10. Research, Case Studies, and Professional Contributions

Research reports, case studies, presentations, articles, and other contributions may express the views of individual authors or presenters.

Publication by the Association does not necessarily constitute endorsement of every conclusion, methodology, product, organization, service, software application, or professional opinion presented.

The Association encourages evidence-based discussion, critical evaluation, transparency concerning sources, and acknowledgment of limitations.

11. Artificial Intelligence and AI-Generated Content

The Association recognizes that artificial intelligence is becoming an important component of Strategic Predesign research, analysis, communication, visualization, and decision support.

The Association may use or publish AI-assisted or AI-generated text, illustrations, diagrams, images, analyses, or other content.

When AI-generated or materially AI-assisted content is used, the Association's objective is to provide appropriate transparency when the nature of the material could reasonably affect a user's interpretation of the content.

AI-generated content should not knowingly:

• Misrepresent an actual building, project, person, event, or research finding.
• Be presented as documented historical or photographic evidence when it is not.
• Violate copyright, trademark, privacy, confidentiality, or publicity rights.
• Fabricate professional credentials, research findings, citations, statistics, or project information.
• Disclose confidential or proprietary information.
• Mislead users regarding the source or authenticity of information.

Where appropriate, AI-generated illustrations or conceptual images should be identified with wording such as:

“AI-generated conceptual image.”

or

“Image created with the assistance of generative artificial intelligence.”

AI tools should be treated as decision-support resources rather than substitutes for professional judgment, source verification, technical review, or responsible decision making.

12. External Links

The Association website may contain links to websites, publications, software tools, universities, research organizations, sponsors, partners, service providers, and other third parties.

External links are provided for convenience and informational purposes.

The Association does not control third-party websites and is not responsible for their content, security, privacy practices, availability, accuracy, products, or services.

A link to another organization does not necessarily constitute Association endorsement.

13. Sponsors, Partners, and Commercial References

The Association may recognize sponsors, collaborators, research partners, institutional partners, technology providers, and organizations supporting Association activities.

Sponsorship or partnership does not automatically constitute Association endorsement of a company's products or services.

Commercial products, software, technologies, or services may be discussed in Association research, education, conferences, publications, or the Knowledge Center relevant to Strategic Predesign.

Where practical, commercial relationships that could materially affect interpretation of content should be disclosed.

14. Standards of Conduct

Users of Association digital resources are expected to engage professionally and respectfully.

Users may not use the Association website, directories, discussion areas, resource centers, or communications systems to:

• Harass, threaten, intimidate, or discriminate against others.
• Publish defamatory or knowingly false material.
• Distribute spam or unsolicited mass commercial communications.
• Upload malicious software or harmful code.
• Attempt unauthorized access to Association systems.
• Misappropriate another person's intellectual property.
• Publish confidential information without authorization.
• Impersonate another person or organization.
• Misrepresent professional credentials or affiliations.
• Use Association resources primarily for unrelated commercial solicitation.

The Association may remove content or restrict access when it reasonably determines that these standards have been violated.

15. Photography, Video, and Event Recordings

Association events may be photographed, recorded, livestreamed, or otherwise documented.

Photographs, recordings, presentation excerpts, or event images may be used in Association publications, websites, educational materials, reports, archives, and communications.

When registration materials provide specific photography or recording notices, those notices form part of these policies.

Individuals with specific concerns regarding identifiable use of their image should contact the Association.

Presenters remain responsible for ensuring that materials used in their presentations may lawfully be displayed or distributed.

16. Cookies and Website Technology

The Association website and third-party services supporting it may use cookies or similar technologies required for:

• Website operation.
• Member login.
• Session management.
• Security.
• Membership administration.
• Event registration.
• Website analytics.
• User preferences.

Third-party website services may collect technical information in accordance with their own privacy policies.

17. Email and Electronic Communications

Members and other users may receive communications related to:

• Membership.
• Renewals.
• Events.
• Association governance.
• Committee activities.
• Publications.
• Research.
• Educational programs.
• Newsletters and Association announcements.

Users may unsubscribe from optional promotional communications where an unsubscribe mechanism is provided.

Administrative communications necessary for membership, account security, transactions, governance, or event participation may still be sent when reasonably necessary.

18. Accuracy and Availability

The Association seeks to provide accurate and useful information but does not warrant that all website information will always be complete, current, error-free, or continuously available.

Information concerning schedules, speakers, memberships, events, fees, resources, programs, and website features may change.

The Association may modify, suspend, reorganize, or discontinue website content or services when appropriate.

19. Limitation of Responsibility

To the extent permitted by law, use of the Association website and its resources is at the user's own discretion and risk.

The Association is not responsible for losses resulting from reliance upon website information, interruption of website services, third-party websites, unauthorized access beyond the Association's reasonable control, or the independent use or application of information obtained through Association resources.

Nothing in these policies is intended to limit rights or responsibilities that cannot legally be limited.

20. Policy Administration and Enforcement

The Board of Directors of the Strategic Predesign Association has ultimate responsibility for Association policy.

The Board may delegate administration of website policies to officers, committees, staff, volunteers, or technology administrators as appropriate.

Questions involving substantial issues of intellectual property, privacy, conflicts of interest, research integrity, member conduct, or legal compliance should be referred to the appropriate Association officer or the Board of Directors.

21. Changes to Website Policies

The Association may amend these policies as its programs, technologies, membership services, and legal obligations evolve.

Material revisions should be documented through the effective date or revision date appearing on the website.

22. Contact

Questions concerning these Website Policies, privacy, website content, intellectual property, or use of Association digital resources may be directed to:

Strategic Predesign Association
14006 Swiss Hill Drive, Unit 1
Houston, Texas 77077-1124

Email: Secretary@pred-int.org